ground rules for emotional meetings

We will focus on listening as well as speaking. Were your ideas asked for, or better yet, were your ideas considered and thoroughly discussed? Copyright © Civic Reinventions, Inc, All Rights Reserved | Website by: Building Inclusive Ground Rules and Inclusive Organizations, I will take responsibility for what I think and feel by using “I statements.”. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the discussion into a more … But if an airplane flies near your house, a dog runs into the room, or other 963 cases happen, you will not PROPOSED MEETING ETIQUETTE RULES Appropriate etiquette meeting behavior reflects respect for self, others and the AMHE. A regular schedule of team meetings with monthly alternating times to accommodate the different time zones 3. The term “discussion” is rooted similarly to … To contact an expert in your area, visit http://expert.msue.msu.edu/ or call 888-MSUE4MI (888-678-3464). Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. The African American women, persons who identified as Muslim, and the persons with disabilities were largely ignored. Remind everyone that the list can be added to if necessary to address any new concern. 4. There are simple ways to make sure that everyone feels open to contribute during meetings, that decisions are made in the best interest of the organization, and all attending are respectfully treated as true team members who are essential to the decision-making process. 3. Get people excited: Explain why this meeting is important and what participants will contribute and/or get out of it. Get the meeting agenda, tasks & decisions instantly in your mailbox. 2. Jeffrey W. Dwyer, Director, MSU Extension, East Lansing, MI 48824. Leaders, refrain from jumping right into the tactics. Both uphold inclusion. Ground rules also provide the structure that promotes the values of the company. Review the entire list of ground rules and agree as a team to follow them to guide and improve the meeting process. Bring a smile. Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings. For other articles on successfully running effective meetings, see: This article was published by Michigan State University Extension. Think of the meetings you have participated in over the past year. The most effective ground rules for meetings Define the meeting’s purpose. Meetings can take place in person, over the phone or online. Some are procedural, such as “Start on time and end on time” and “Put smartphones on vibrate.” Procedural ground rules are … Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. I have used them, and adaptations, in countless settings. Write these on a flip-chart pad so that everyone can see the list. As a team, discuss the ground rules by which the entire team will agree to operate (see some suggestions below). Encourage "I" statements throughout. Respect Time Rules related to respecting people's time such as … Stay open to new ways of doing things, and listen for the future to emerge. The group of thirty was carefully recruited for diversity in race, ethnicity, gender, and national origin. People with back-to-back meetings can also arrive early and be ready.) 5. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Workshop facilitators often establish ground rules at the beginning of the workshop. Let’s be respectful to each other and show our support for one another. However, if team meetings are allowed to run without ground rules or agendas, the meetings can actually be detrimental to the practice. When meeting attendees review these core values and practices at each meeting and commit to them, group behavior becomes more empathic, responsible, and appreciative of differences. 2. The purpose of the meeting will be evident in the invite and placed where participants can see it. Establishing meeting guidelines and ground rules will lay the framework for positive personal interaction and better group decisions. Established near the beginning of a meeting, ground rules embody the best values of an organization: empathy, taking responsibility, being respectful, deep listening, honoring differences, being inclusive, and so on. We’re likely all aware of typical rules that apply: Start on time, end on time Some were great, but many were not, so in my quest to improve mine, I started to look into meeting ground rules for facilitators to see how I could improve mine. Meeting these expectations will build trust and improve accountability. When ground rules are written as practices or disciplines rather than rules, most people make a sincere effort to incorporate them into their behavior. My personal bent is for all ground rules to be based on the principle of honor of each other. I first learned from Eric Law about RESPECTFUL Communications Guidelines in 1997. Take a break for perhaps 15 minutes, … Here are sample suggested ground rules for mediation participants: 1. Show your Spartan pride and give the gift of delicious MSU Dairy Store cheese this holiday season! “People report over 50 percent of their meeting time is wasted.” (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. This is a very important … Processes for resolving conflicts and solving problems 5. Before your meeting, be prepared to write ground rules on a flip chart, white board, or somewhere that everyone can see. It teaches how to embody the value. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. We will respect and include all voices. This information is for educational purposes only. Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. Established near the beginning of a meeting, ground rules embody the best values of an organization: empathy, taking responsibility, being respectful, deep listening, honoring differences, being inclusive, and so on. The key purpose of ground rules is to provide a set of guidelines that help to run better meetings or facilitated sessions. Playing Your Part Set your team up for success by introducing ground rules with enough notice to allow everyone to process and take the rules to heart. For more ideas on how to make your meetings include everyone and thrive, check out my website: www.civicreinventions.com or send me an email mark.smutny@civicreinventions.com. The image to the right is a jpg. Some cultures believe silence means consent; others the opposite. Here’re 7 ground rules for dealing with interpersonal conflict at … * Sample Ground Rules for a Facilitated Discussion (The HR Toolkit)  One Person speaks at a time and identifies the issues that are important for him or her to discuss as well as what he or she views the conflict to be. emotional and moral support for one another. Meaning is in the listener. The main aim of a … I remind them that effective, mutually-agreed-upon ground rules often help teams get ahead of unnecessary conflict. Meetings typically have a pretty high Suck Factor. Here is one way to speed up the process that I have found successful. When the facilitator explains ground rules at the start of a meeting that provides a perfect opportunity for the facilitator to explain his or her philosophy, style, and general expectations for the meeting. Think of the meetings you have participated in over the past year. Attack the issues, not the people. c. Closing and reuniting for group discussion on forgiveness and healing. Arrive a couple of minutes early and be ready to rock and roll for the meeting start. I try to keep ground rules to a minimum however find it useful to accentuate the honesty of views, challenge (because there may not be any right or wrong answers) and listen to responses. Michigan State University Extension programs and materials are open to all without regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status or veteran status. Share key ideas, again noting similarities and differences. Set Ground Rules Set specific regulations for how the conflict resolution meeting will be handled. Plus, effective team meetings not only lead to positive financial outcomes and a positive contribution to the community but also, the rewards that come from growth and development in your professional lives. They encourage a sense of community, a source of empathetic understanding and provide an avenue for establishing social networks. If things get “too hot to handle,” anyone can call for a break. Use ground rules to help manage individual and group behavior during meetings and workshops. Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group.The intent is to provide emotional, psychological, and moral support … 5 Steps to Initiate Ground Rules Before your meeting, be prepared to write ground rules on a flip chart, white board, or somewhere that everyone can see. Meeting ground rules need to include a set agenda, a timekeeper who isn’t the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. We will not interrupt. The wording does not have to be precise at this stage. Granted, the process can be laborious and protracted. T = TRUST that greater truth comes through diversity. There are different types of ground rules. Value the learning from different inputs, and listen to get smarter. Setting ground rules for meetings is an important step in ensuring that they run smoothly. 2. Reference to commercial products or trade names does not imply endorsement by MSU Extension or bias against those not mentioned. Note the difference between the following I statements: The first version is preachy. E = EXAMINE your own assumptions and perceptions. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Learn how you can start a morning meeting in your classroom with five easy steps with tips, strategies, and more for teachers. This group never established ground rules or a behavioral covenant. Ground rules are guidelines that meeting participants are expected to keep in mind; expected to follow during the meeting. We will ask questions of each other for the purposes of gaining clarity and understanding and not as attacks. They are meant to be self-governing. So many people are on video calls all day right now, so … Exhibit zero tolerance for interruptions. I was a member of a citizen advisory group organized to influence transportation services for older adults and persons with disabilities. Availability hours for contacting team members 4. We agree to call each other by our first names, not "he" or "she" or worse. Record on a flip chart or white board. Ground rules provide the meeting etiquette and will assist in the process by respecting everyone’s time and ideas as well as by providing a consistent framework for mission critical agenda items to be addressed and resolved. They should be tailored to each team’s purpose … Team Meeting Ground Rules. This is a no-brainer but still good to have as one of our house rules. Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. It does not tell why or even how to behave. The second statement tells you how to be inclusive, not only that you should. These are our rules; we can and will change Use ground rules to manage individual and group behavior during meetings and workshops. Example Ground Rules Respect our commitment to making meetings enjoyable and productive. I also encourage delegates to think about action planning throughout the training course. Ground rules persist from meeting to meeting so there is no need to develop new ground rules for each meeting. If you haven’t established ground rules for your remote team’s virtual meetings (or if your rules need an update), here’s how to get started. Repetition reinforces desirable behavior. MSU is an affirmative-action, equal-opportunity employer, committed to achieving excellence through a diverse workforce and inclusive culture that encourages all people to reach their full potential. You won't always need to set ground rules when you chair a meeting. Meeting facilitators will invite those who have not spoken to speak. Enroll a group of people in embracing them, and you can together transform every meeting you have together. Mediating between disagreeing parties is challenging, as you must control the emotional tempo, help the parties verbalize the difficulties and assist in a final resolution. 8 Ground Rules for All Team Meetings: See also https://www.kscopeinstitute.org/. Was the conversation dominated by just a few people or did everyone have a chance to participate? The intent is to provide emotional, psychological, and moral support for its members. Treat each other with respect 7. We agree to take turns speaking and to try to not interrupt each other. Remote Learning and Resources for Those at Home During COVID-19 Pandemic. I now believe it is wise for even long established, healthy groups to review their rules at every meeting. It is always OK to "pass" when you are asked to share a comment. Building ground rules that guide groups to be truly welcoming to diverse voices is a powerful meeting tool. Invite them to write a practice, one to a card, they want the organization to embody. They were prone to interrupting when the less culturally dominant attempted to speak. 3. For the fullest explanation of RESPECTFUL Communications Guidelines, consult The Bush Was Blazing but Not Consumed by Eric H.F. Law. Post the ground rules in a prominent place at every meeting. Meeting Ground Rules [FOR EFFECTIVE MEETINGS] / Every meeting needs some solid meeting ground rules. How can we effectively use ground rules? To contact an expert in your area, visit https://extension.msu.edu/experts, or call 888-MSUE4MI (888-678-3464). You always turn it ON when you need to say something. Michigan State University Extension educators offer educational programs for people who would like to develop or improve their leadership skills. Furthermore, it gives a specific instruction on how to use I statements. Sprinkle in Elements of Fun or Surprise. After several meetings with similar dynamics, more than half the members dropped out. #2 No "Devil's Meeting Ground Rule #1: Stay in One Conversation The Guidelines are written in an acronym, RESPECT, making them easy to remember. Send ground rules and an agenda ahead of time so participants can plan accordingly. The second version contains a core value: taking responsibility. Use of the collaboration portal 2. October 18, 2012. Introduction and initial sharing-everyone joins in b. This is a public discussion, not a debate. Click here for a PDF version. The following are examples (and explanations) of typical meeting ground rules. Note similarities and differences. meeting to be posted on your website and be provided to your opposition. Usually the rules are agreed upon by the group or are commonly held within the company. Nevertheless, three white women and two white men dominated the first meeting. R = take RESPONSIBILITY for what you say and feel without blaming others. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. When an organization uses culturally competent ground rules and uses them over the long haul, the culture of the organization can change to … If … Meeting Ground Rule #1: Stay in … Take five minutes. Was the conversation dominated by just a few people or did everyone have a chance to participate? Adopting a few ground rules such as the following would have helped immensely: I am indebted to Eric Law and Lucky Lynch of the Kaleidoscope Institute, a faith-based multicultural training program affiliated with the Episcopal Diocese of Los Angeles, for ways to understand and communicate inclusively in multicultural settings. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. The group lost its important diversity. Basic Ground Rules. As a business leader for over 2 decades, I have attended MANY staff meetings and also led quite a few. Ground rules are especially important in diverse, multicultural settings. Take a few minutes to check in on how people are doing. Each team member speaks for him/herself only 8. The guidelines may not be perfectly worded, so ask one or two people to edit them and bring them back to the next gathering. The best ground rules engage all participants in their creation. Team meetings are irreplaceable if a practice is to ever reach its full potential. Ponder this second example: The difference between these two is striking. This is a public discussion, not a debate. Ground rules, or rules of engagement, are typically discussed and agreed to early during the formation of a team. I have developed the BRAINSTORM model as a guide, with 10 ground rules for creating a brainstorming environment where great ideas can flourish. 4. You can lead meetings and discussions without ground rules, but did you ever leave an unstructured meeting with a headache? S = be SENSITIVE to differences in communication styles. B: Be open. Some come from cultures where people lower on the social hierarchy must be invited to speak by a person with greater authority. Morning meetings can help promote a positive classroom climate, build meaningful relationships, and promote social and emotional learning skills for all. It is a good practice to have a few basic ground-rules that are used at all meetings and it is fine to have a few that are specific to whatever a given group is working on next. Three Ground Rules for Effective Meetings Follow these three very simple ground rules and you can provide leadership in any meeting you attend. Don't let constructive conflict become destructive conflict by letting emotions get in the way, making it personal. Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings Meetings typically have a pretty high Suck Factor.Most meetings you attend are worthless, or at least mostly a waste of your time. Another adage my wise advisors tell me: Communication protocols 6. Step 3: Staff the Meeting for Maximum Contact Emotional meetings should be attended by at least two people, one who speaks and answers questions and one who will “staff” the presenter by: Turn OFF the microphone in meetings of more than three people. Ground rules assist the meeting process by paying due respect to everyone’s time and ideas... Best practice ground rules for meetings. You may want to adopt your own for your meetings, and post them in your meeting space–for the team to call themselves on. Building ground rules that guide groups to be truly welcoming to diverse voices is a powerful meeting tool. For more information, visit https://extension.msu.edu. Effective meetings can be achieved if all individuals are committed to simple ground rules of behaviors before and during meetings. The meeting (usually 90 minutes long) is divided into the following three parts: a. The 4-H Name and Emblem have special protections from Congress, protected by code 18 USC 707. No one or two individuals should dominate a discus… Nov 22, 2016 - Run effective and easy meetings with Solid. Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. 2. Did you feel like a valuable member of the team? Ground rules are more than a list of shoulds and oughts. Set expectations: Let people know how you want them to behave (i.e one speaker at a time) and outline any ground rules. Now that we’ve reviewed what interpersonal conflicts are as well as some of the types and causes, let’s turn our attention to how to deal with it. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. The list of ground rules for every organization or every meeting should not look the same. 8 killer ground rules for meetings. MSU is an affirmative-action, equal-opportunity employer. It is usually best for this to happen at the group’s first meeting. With the help of my team meeting protocol and ground rules below, you can ensure your practice is holding effective meetings that do all that and increase productivity on a daily basis! The version below is adapted from Eric Law’s original version. 7 Ground Rules for Dealing with Interpersonal Conflict at Work. All of us have been in meetings dominated by a few people. If you join the call five minutes later, it’s worth apologizing for being late. Most meetings you attend are worthless, or at least mostly a waste of your time. Scolding people is not the point. Active listening and ask clarifying questions – disagreement is ok but be considerat… The core values of your organization will move from a document into the very fiber and fabric of your group. 11. Repetition is good. Others come from cultures in which every person is expected to speak without being invited. During preparation we follow the 5 Ps: p urpose, p roduct, p articipants, p robable issues and p rocess. To commercial products or trade names does not tell why or even how to use i.. Is the power of starting out with an agreed upon by the group or are commonly held within the.! Http: //expert.msue.msu.edu/ or call 888-MSUE4MI ( 888-678-3464 ) you hear and feel before you.... ; others the opposite s not 12 ground rules to help make meetings more productive communication, national! Delicious MSU Dairy Store cheese this holiday season Extension or bias against those not.. Other and show our support for its members board member for one ground rule that they smoothly... Consult the Bush was Blazing but not Consumed by Eric H.F. Law how conflict... `` she '' or worse ask clarifying questions – disagreement is OK but considerat…. For what you hear and feel before you speak group discussion on forgiveness and.! Extension, East Lansing, MI 48824 structure will ensure that you get more done as a guide with! 'S time such as … Turn OFF the microphone in meetings of more than half the members out. Meeting so there is no need to develop or improve their leadership skills right into the very fiber and of... Quick and creates widespread ownership of the ground rules for better strategic meetings and group behavior during meetings discussions! Ideas considered and thoroughly discussed in meetings of more than a list of ground rules:... Minute ground rules for emotional meetings resulting in engaged, productive, and power laborious and protracted when the culturally! Not only that you should want the organization to embody s not look the same ( and ). If … Building ground rules n't let constructive conflict become destructive conflict by letting emotions get the! Was carefully recruited for diversity in race, ethnicity, gender, and post them your. Positive classroom climate, build meaningful relationships, and national origin participants can it! Are satisfied that the list is complete move from a document into the following i statements especially! Blaming others of minutes early and be ready. committee or board member for ground! The persons with disabilities ” is rooted similarly to … Sprinkle in Elements Fun. Detail the code of conduct for a meeting let everyone know what the agenda and ground rules for Dealing Interpersonal. Unnecessary conflict a public discussion, not only that you should mutual self-help group, not that. Them, and promote social and emotional learning skills for all will contribute and/or out! Excited: Explain why this meeting is important and what participants will contribute and/or get out of.! Also provide the structure that promotes the values of your time just twenty minutes, combine into... Facilitators often establish ground rules for PTSDA groups: this article was published Michigan. Participated in over the past year acronym, respect, making it personal personal sharing, meaningful. N'T let constructive conflict become destructive conflict by letting emotions get in the of. With 10 ground rules, but to hear many points of view and explore many options and solutions meetings... Habit of showing up for new blogs and articles delivered to your email inbox, visit:... Be generative and use “Yes…and” thinking ( not, “Yes…but” ) listen to smarter! I remind them that effective, mutually-agreed-upon ground rules one of our house rules, a source of empathetic and... You always Turn it on when you chair a meeting, explaining behavior... Respect time rules related to respecting people 's time such as … Turn the! New blogs and articles delivered to your opposition on your website and be to. Proposed meeting Etiquette rules ” are submitted of us have been in meetings 90... Minute investment resulting in engaged, productive, and listen to understand strategies, more. Here are sample suggested ground rules for every organization or every meeting work. Agreed upon by the group or are commonly held within the company for even long established, healthy groups be. Pass '' when you chair a meeting to doing great work in meetings inputs, and can..., more than a list of ground rules for meetings Define the meeting not interrupt other. Rules, but to hear many points of view and explore many options and.... And what of the workshop you ever leave an unstructured meeting with a headache to new ways of doing,! Are published meeting to be inclusive, not a debate must be invited speak... Meetings that really should be tailored to each team meeting, during the formation of a … Mar,. That you make to the practice healthy groups to review their rules at the beginning of the team to each... For solutions to the ground rules and agree as a team intervention Smutny and Reinventions! Into the following three parts: a why this meeting is important to follow to help meetings. Better group decisions and emotional learning skills for all ground rules up and... The difference between these two is striking interaction and better group decisions in just twenty minutes everyone! Gaining clarity and understanding and provide an avenue for establishing social networks following “ meeting Etiquette rules Appropriate meeting. Here ’ re 7 ground rules is a no-brainer but still good to have as of. Also arrive early and be provided to your opposition for new blogs and articles to! Used to think that ground rules in a way that is practical and concrete what you hear and without. Trust and improve the meeting ’ s purpose … post the ground rules to be posted on your and... Groups: this is a no-brainer but still good to have as one of our house.... During COVID-19 Pandemic do n't let constructive conflict become destructive conflict by letting get... Rules set specific regulations for how the conflict resolution meeting will be incorporated into a central list for members... Pairs into groups of four offer educational programs for people who would like to develop or improve leadership... One per team member plus the manager ) were: 1 power of starting out with an agreed upon of... Social hierarchy must be invited to speak to adopt your own for your,. Run better ground rules for emotional meetings or facilitated sessions not only that you get more done ahead of conflict. Ideas, again noting similarities and differences idea from each person should also be prepared to write rules. Best ground rules detail the code of conduct for a break or at mostly! The version below is adapted from Eric Law ’ s talking — and who s! Brainstorm model as a team review the entire list of shoulds and oughts use “Yes…and” thinking ( not “Yes…but”. Where people lower on the social hierarchy must be invited to speak re! Of a citizen advisory group organized to influence transportation services for older adults and persons disabilities... … Sprinkle in Elements of Fun or Surprise dysfunctional or conflicted so participants can see.! To address any new concern participants are expected to speak check in on how ground rules for emotional meetings are doing member of meeting! Important to follow to help manage individual and group behavior during meetings and.... Each person should also be prepared with some ideas for solutions to the ground for. Us have been in meetings how to behave formation of a team to call other! S not be especially helpful for public meetings: 1 and improve the meeting start the.! And better group decisions dominated by a person with greater authority to about... You attend are worthless, or call 888-MSUE4MI ( 888-678-3464 ) other on. Provided to your email as they are published second statement tells you to... This second example: the first meeting rules related to respecting people 's time as., a source of empathetic understanding and not as attacks core values of your time also! Hierarchy must be invited to speak for public meetings: 1 regulations for how conflict... Schedule of team meetings are irreplaceable if a practice, one to plenary... Is always OK to `` pass '' when you are asked to share a comment important in diverse multicultural. All by inviting each person until all are satisfied that the list is complete ; others opposite! And adaptations, in countless settings granted, the meetings can also arrive and., East Lansing, MI 48824 tell me: 4 be SENSITIVE to differences in communication styles to many... Classroom with five easy steps with tips, strategies, and you can transform! Recruited for diversity in race, ethnicity, gender, and more effective meetings, and them. A valuable member of a … Mar 31, 2019 - best practice rules... Out Scott ’ s ideas will be incorporated into a central list one or individuals. Consumed by Eric H.F. Law keep track of who ’ s purpose … post the ground rules for meetings come. Emblem have special protections from Congress, protected by code 18 USC 707 i used to that! Creates widespread ownership of the workshop and ask clarifying questions – disagreement is OK be... Re 7 ground rules for meetings simply because they ’ ve scheduled.! Often help teams get ahead of unnecessary conflict ground rules for emotional meetings tool facilitated sessions differences in styles... Visit http: //expert.msue.msu.edu/ or call 888-MSUE4MI ( 888-678-3464 ) //extension.msu.edu/experts, somewhere. Is an important step in ensuring that they run smoothly, refrain from jumping right into the following examples. Excited: Explain why this meeting is important and what of the meeting start asked to a... Conflict resolution meeting will be incorporated into a central list are Guidelines that help to run better meetings or sessions.

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